HR4BUSINESS PRIVACY POLICY

HR4Business Ltd (“We”) are committed to protecting, respecting and safeguarding the privacy of users of products, services and websites operated by or on behalf of HR4Business Ltd.

HR4Business is based on a partnership with our clients and this extends to the way we handle your personal data.  We are committed to protecting your privacy and this privacy policy (together with our Website terms and conditions and any other documents referred in it) sets out the basis on which any personal data we collect from you or that you provide to us is processed. Please read the following carefully to understand our views and practices regarding your personal data.

By using our website www.hr4business.org.uk you are accepting and consenting to the practices described in this policy.

Depending on the purpose for which you are providing your personal data, for the purpose of the Data Protection Act (the ‘Act’), the data controller is our company, HR4Business Ltd and we have our registered offices at Old Station House, Station Approach, Newport Street, Swindon, Wilts, SN1 3DU. Our nominated representative for the purposes of the Act is Lorraine Stevens. Our ICO registration number is Z294203X valid until 22nd November 2018.

WHAT WE COLLECT

We may collect information from you from a variety of sources:

Information you give us

You may provide us with information by filling out forms, or by correspondence with us by phone, email or otherwise.  This information includes your name, address, email address, company, role and phone number.

Information we collect from you

Information acquired/provided through our Website. This includes information about you:

  • If you contact us, we may keep a record of that correspondence. If you send us personal information which identifies you via email, we may keep your email and email address;
  • Details of your visits to the Websites including the Internet Protocol(IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug in types and version, operating system and platform;
  • If you submit an enquiry;
  • If you apply for any of the jobs advertised by us, or where we are working on behalf of a client by providing a CV or other information about yourself. We will retain your information for no longer than 12 months;
  • If you sign up for our newsletters.

Information we collect from other sources

To enable us to continue to commit to partnering with our clients and providing a service we may supplement our information from other sources.  For example, third parties, business partners, profiling companies, payment, delivery and advertising services.

HOW WE USE THIS INFORMATION

We take care to ensure the information we collect is used in the most effective and applicable way to support the services we offer.  We therefore use the information:

  • To update and enhance our records;
  • To provide you with the information, products and services you request from us;
  • To ensure the content from our website is presented in the most effective manner for you and your computer;
  • To invite you to participate in any research, seminars or feedback.

HR4B ensure there is a lawful basis for processing your personal data and we aim to be transparent on the purposes of the processing always ensuring clear consent is received prior to processing the data for the specific purposes of contract, legal obligation and legitimate interest.

INFORMATION SHARING

We may share your information with third parties.  We will not transfer any of your data to any third parties without your consent unless indicated in this privacy policy as detailed below:

  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions of supply and other agreements to protect our rights. This includes exchanging information with other companies and organsiations for the purposes of fraud protection and credit risk reduction.

YOUR INFORMATION SECURITY

We are committed to keeping personal information secure.  We have appropriate technical, administrative and physical procedures in place to protect personal information from loss, misuse or alteration and ensure it is only accessible by those who have a business need.  All information you provide is stored on our secure server and hosted on a secure, encrypted website stored within the European Economic Area (“EEA”).

Any payment transactions are encrypted using the latest SSL technology.

Where we partner with a client in the provision of a HR system this is hosted, and data is held, by a third party.  Any company is carefully selected and screened to ensure maximum protection of your security and privacy. And additional terms and conditions apply.

In our website we may also provide links to other websites for your convenience and information. Please be aware that these sites may have different security and privacy policies and we have no control over and take no responsibility for any information submitted to these sites. 

HOW LONG WE RETAIN YOUR DATA FOR

We retain data in line with the published statutory and recommended retention periods for employee related records after which time all data is deleted in a secure manner.

YOUR RIGHTS 

You can exercise your right to agree to data processing by checking certain boxes on forms we use to collect your data in certain situations – for example when working with third parties to carry our profiling services.  You can amend any rights at any time by contacting HR4Business at the address in this policy or by emailing us at info@hr4business.org.uk.

YOUR ACCESS TO INFORMATION

You have the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee (as amended from time to time) to meet our costs in providing you with details of the information we hold about you.

If you would like to request a copy of your personal data under the Act or have any other related queries, please email lstevens@hr4business.org.uk or contact us at Station House, Station Approach, Newport Street, Swindon, SN1 3DU.

COOKIES

Our website uses cookies to distinguish you from other users of our website.  This helps us to provide you with a good experience when you browse our website and allows us to improve our site.  Please see our cookie policy for further information.

CHANGES TO OUR PRIVACY POLICY

Our privacy policy is reviewed regularly to ensure that it reflects how we use the information and taking into account any changes to the legal requirements.  By continuing to use our website you will be deemed to have accepted such changes. This policy was last updated on 15th February 2018.